How Modern Is Your
Student Data
Infrastructure?
Answer five questions. We'll benchmark your registrar operations against 847 districts and deliver a personalized readiness score.
Trusted by
Riverdale Charter NetworkMaplewood USDNorthbrook Metro SchoolsCrestview K-12Lakeside AcademyEverything in one place
One pane of glass. Every student record.
Attendance Rolls
Bell-to-bell tracking across every building, auto-flagging chronic absenteeism thresholds
Grade Books
Standards-aligned grade entry with GPA calculation and transcript-ready export
Disciplinary Logs
Incident documentation with escalation workflows and pattern detection across cohorts
Transcript Generation
Official transcripts in 30 seconds — sealed, signed, and delivered electronically
State Compliance
Pre-validated submissions for all 50-state reporting schemas — audit flags before you file
Role-Based Access
Granular permissions for every staff role — teachers see rosters, admins see everything
The Crisis
Failed State Audit
Riverdale Charter Network, February 2024
On a Tuesday in February, Riverdale Charter Network's operations director received a notice: their annual state enrollment submission contained 847 data discrepancies. The audit clock was ticking.
The root cause was predictable. Four systems — a legacy SIS, a separate attendance platform, a Google Sheets grade tracker, and an ancient transcript generator — had drifted out of sync over 18 months of manual reconciliation.
Roster's automated compliance engine ingested all four data sources, identified every discrepancy, and generated a corrected submission in 4 hours. The audit was resolved without penalty.
Measured Outcome
saved weekly
per registrar, per week
District Scale
2,000 students
Capability Unlocked
Automated Compliance Reporting
- Real-time state submission validation
- Discrepancy detection across all data sources
- One-click audit-ready report generation
- FERPA-compliant data handling built in
The Crisis
Data Breach from Deprecated System
Maplewood Unified School District, August 2024
Maplewood Unified's IT director discovered the breach on the first day of school: a deprecated student portal — still running on a server in a district closet — had exposed 3,200 student records to an unauthenticated endpoint.
The system had been "decommissioned" two years prior, but because student data lived in six places simultaneously, no one had confirmed it was truly offline. The district's cyber insurance premium tripled.
Roster's migration consolidated all student records into a single source of truth with role-based access controls. Teachers see their rosters. Counselors see their caseloads. Administrators see everything — with full audit trails.
Measured Outcome
data security
zero unauthorized access events
District Scale
15,000 students
Capability Unlocked
Role-Based Access Control
- Granular permission tiers: Teacher / Counselor / Admin / Registrar
- Complete access audit trail with timestamps
- Single sign-on with district identity provider
- Automatic access revocation on staff departure
The Crisis
Superintendent Demanding Real-Time Dashboards
Northbrook Metropolitan Schools, January 2025
The new superintendent of Northbrook Metropolitan Schools walked into her first board meeting and asked a simple question: "What is our current daily attendance rate?" The room went quiet. The answer would take three days to compile.
Across 62 schools and 45,000 students, attendance data lived in building-level spreadsheets. Enrollment figures were updated monthly. Grade distributions were a quarterly exercise. The district was flying blind.
Roster's real-time analytics layer aggregated data from all 62 schools into a live command center. The superintendent now opens her iPad at 9:15 AM and sees district-wide attendance, flagged anomalies, and enrollment trends — updated every 15 minutes.
Measured Outcome
to any insight
down from 3-day reporting cycle
District Scale
45,000 students
Capability Unlocked
Real-Time Analytics Dashboard
- District-wide attendance visible within 15 minutes of bell
- Enrollment trend forecasting by school and grade
- Anomaly detection: chronic absenteeism flags
- Board-ready report generation in one click
Migration & Onboarding
Switching costs are
lower than you think.
The average Roster migration takes 5 weeks. Our team has migrated districts from PowerSchool, Infinite Campus, Skyward, and 23 other legacy SIS platforms — including one running on Windows Server 2003.
Week 1–2
Data Audit & Mapping
Our migration team catalogs every data source — SIS exports, spreadsheets, legacy databases. No record left behind.
Week 3–4
Parallel Import & Validation
Roster runs alongside your existing systems. Every record is validated against your state's schema before cutover.
Week 5
Staff Training & Cutover
Role-specific training for registrars, counselors, and IT. Cutover happens on a Friday afternoon — you're live Monday morning.
Week 6+
Hypercare & Optimization
Dedicated support for 60 days post-launch. Your implementation specialist is on speed dial through the first state reporting cycle.
Zero data loss guarantee
Every record migrated or we don't charge
No mid-year cutover
We schedule around your academic calendar
30-day rollback window
Full restore capability for 30 days post-migration
State schema validation
Certified for all 50-state reporting formats
Ready to start?
Request a Data Migration Assessment
A 45-minute call with a Roster implementation specialist. We'll map your current systems, estimate your migration timeline, and give you a fixed-price quote.
No commitment required. Response within one business day.